The Business Master (4th Edition)

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StampBaseTM FOR WINDOWS Stamp Collection Inventory System for Microsoft WindowsTM USER'S GUIDE StampBaseTM FOR WINDOWS USER'S GUIDE Version 1.5 Changing Seasons SoftwareTM This product was developed with Microsoft Visual BasicTM. Copyright 1992-1993 by Changing Seasons Software. All Rights Reserved. If you are an individual, (not a company or an institution) you may use the program on any other computer(s) that you personally own. You may make backup copies of the program only for your use. However, no part of this user guide may be photocopied. Copyright 1987-1992 by Microsoft Corporation Copyright 1984-1991 by Coromandel Industries, Inc. Microsoft, Windows and Visual Basic are trademarks of Microsoft Corporation. Changing Seasons Software warrants for a 90-day period beginning on the date you receive delivery of a registered copy of the program, that, if properly installed and operated on a computer for which it was designed, the program will perform substantially in accordance with the User's Guide. Changing Seasons Software's liability shall, in any event, be limited to the purchase price of the program and shall not include consequential damages, such as loss or destruction of data resulting from use of the program. Changing Seasons Software will not honor any warranty unless you own a registered copy of the program. Table of Contents Chapter 1 - Getting Started Introduction . . . .....1 Hardware and Software Requirements ....1 System Files . . . .....1 Overview of StampBase Features. .....1 Installing StampBase - Files not compressed .....2 Installing StampBase - Files compressed. .....3 Setup an Application Group. ......4 Chapter 2 - Using StampBase Starting and Exiting StampBase ......6 Working with the Menu Bar . ......7 Selecting Menu Commands . ......7 Using StampBase's Control Menu ......7 Chapter 3 - Building a Database Opening a Database File. . .......9 Adding Records . . . ......12 Editing Records. . . ......14 Chapter 4 - Database Reports Types of Reports. . . ......18 Displaying and Printing Reports ......18 Chapter 5 - Technical Support . ......24 CHAPTER 1 - GETTING STARTED Introduction Welcome to StampBase for Windows. StampBase is a stamp collection inventory system developed specifically for Microsoft Windows 3.0 or higher. The program will not work outside the Windows operating system. Hardware and Software Requirements 80286, 80386 or 80486 PC 2 MB RAM Hard Drive Microsoft Windows 3.0 or higher VBRUN100.DLL - Visual Basic run time file. System Files README Basic information about program in ASCII text format. STAMPWIN.EXE StampBase for Windows application. SETUP.EXE Creates an application group for program. CMDIALOG.VBX Visual Basic run time file. COMMDLG.DLL Windows run time file. GRID.VBX Visual Basic run time file. ISAM.DLL Isam data manager run time file. ISAMUDT.DLL Isam data manager run time file. BUFMNGR.EXE Isam data manager run time file. ISAM.INI Isam initialization file. SAMPLE.DAT Sample database. SAMPLE.IDX Sample database index file. Overview of StampBase Features * Intuitive data entry, edit, query and browse features. * Information sorted and indexed on most fields. * Quick and easy access to stamp information. * Reports display records and collection statistics on screen or in printed hard copy. * Information stored in data file is compressed to save disk space. * Create one or more database files. Each file can contain an unlimited number of records. * Mouse and keyboard supported. 1 Installing StampBase - Files not Compressed The StampBase may come compressed in the self-extracting archive file STAMPB.EXE. See page 5 for instructions for installing the archive file. Copy the StampBase files to your hard drive before attempting to run the program. Windows' File Manager will help you create a directory and copy the program files from the disk to the new directory on the hard drive. File Manager is usually in the first position in the Main Group window of Program Manager. If you use a Windows desktop manager such as Norton DesktopTM, follow the desktop manager's instructions for creating a directory and copying files. Mouse * Double-click the File Manager program icon. Keyboard * Press the left or right arrow key to move the highlight to the File Manager program icon and press ENTER. Create a New Directory: Mouse 1. Point to File on the menu bar and click. 2. Point to the Create Directory menu item and click. The Create Directory dialog box will appear. 3. Type the new directory name including the drive, if different then the current one. Example: c:\STAMPWIN 4. Point to the OK button and click to create a directory. Keyboard 1. Press ALT, F to open the File menu. 2. Press E to select Create Directory. The Create Directory dialog box will appear. 3. Type the new directory name including the drive, if different then the current one. Example: c:\STAMPWIN 4. Press ENTER to create a directory. Copy StampBase Files to New Directory: Make sure the source and destination disk drive icons are visible. Mouse 1. Point to the disk drive icon (A or B) containing the StampBase program files and click. 2. Highlight the StampBase files in the list on the right side of screen and click. 3. Point to File on the menu bar and click. 2 4. Point to the Copy menu item and click. The Copy dialog box will appear. 5. Type the destination disk drive and directory. Example: C:\STAMPWIN 6. Point to the OK button and click. Keyboard 1. Press CTRL and letter of disk drive containing the StampBase files. 2. Press TAB to move cursor to the file list. 3. Press the Down direction key to highlight the StampBase files. 4. Press F8. The Copy dialog box will appear. 5. Type the destination disk drive and directory. Example: C:\stampwin 6. Press ENTER to begin copying files. Installing StampBase - Files Compressed Copy STAMPB.EXE to your hard drive before attempting to unpack the program. Windows' File Manager will help you create a directory and copy the archive file from the disk to the new directory on the hard drive. Use the instructions on pages 3-5. File Manager is usually in the first position in the Main Group window of Program Manager. If you use a Windows desktop manager such as Norton DesktopTM, follow the desktop manager's instructions for creating a directory and copying files. Mouse * Double-click the File Manager program icon. Keyboard * Press the left or right arrow key to move the highlight to the File Manager program icon and press ENTER. Mouse 1. Point to the drive icon where STAMPB.EXE is located and click. 2. Point to the directory where STAMPB.EXE is located and click. 3. Point to STAMPB.EXE and double-click. The program will exit Windows to unpack the files in DOS. The StampBase files will now be unpacked in the new directory. The program will return to File Manager when unpacking is done. 3 Keyboard 1. Press TAB to move cursor to a drive icon. Use the direction key(s) to highlight the drive containing STAMPB.EXE and press ENTER. 2. Press TAB to move cursor to directory list. Use the direction key(s) to highlight the directory containing STAMPB.EXE and press ENTER. 3. Press TAB to move cursor to the file list. Use the direction key(s) to highlight STAMPB.EXE and press ENTER. The program will exit Windows to unpack the files in DOS. StampBase will now be unpacked in the new directory. The program will return to File Manager when unpacking is done. Setup an Application Group Creating an application group for StampBase makes the program easier to run. See your Windows user guide for information on application groups. Mouse 1. Point to SETUP.EXE located in the STAMPWIN directory and double-click. The StampBase Setup window will appear. The default path c:\stampwin\stampwin.exe" will appear in the window. 2. Point to the Setup button and click if the default path is correct. Setup will begin creating an application group. Point to the default path text box and click if the path is not correct. Point to the Setup button and click after changing the path. A Setup dialog box will appear when setup is done. 3. Point to the OK button and click. The dialog box will disappear. 4. Point to the Exit button and click. The setup window will disappear. See instructions for exiting File Manager. Repeat the setup procedure with correct path if the StampBase icon is missing from the group window. Keyboard 1. Press the direction arrow key(s) to highlight SETUP.EXE located in the STAMPWIN directory and press ENTER. The StampBase Setup window will appear. The default path "c:\stampwin\stampwin.exe" will appear in the window. 2. Press ENTER if the default path is correct. Setup will begin creating an application group. 4 Press TAB to move the cursor to the default path text box if the default is incorrect. Press TAB to move to the Setup button and press ENTER after changing the default path. A Setup dialog box will appear when setup is done. 3. Press ENTER. The dialog box will disappear. 4. Press TAB to highlight the Exit button and press ENTER. See instruction for exiting File Manager. StampBase will now appear in the StampBase group window with its own program icon. Exit File Manager: Mouse 1. Point to File on the menu bar and click. 2. Point to Exit menu item and click. Keyboard 1. Press ALT, F to open the File menu. 2. Press X. 5 CHAPTER 2 - USING STAMPBASE Starting and Exiting StampBase Starting StampBase from Program Manager: Mouse 1. Open the Program Manager window, if not already open, by double-clicking the Program Manager icon. 2. Open the application group window containing StampBase, if not already open, by double-clicking the application group icon. 3. Double-click the StampBase icon. The StampBase title page will appear. 4. Point to the Continue button and click. The StampBase menu bar will appear. Keyboard 1. Open the Program Manager window, if not already open, by using direction keys to highlight the Program Manager icon and press ENTER. 2. Open the application group window containing StampBase, if not already open, by pressing CTRL, TAB to highlight the applications group icon and press ENTER. 3. Use the direction arrow keys to highlight the StampBase program icon and press ENTER. The StampBase title page will appear. 4. Press ENTER. The StampBase menu bar will appear. Exiting StampBase: Mouse 1. Point to File on the menu bar and click. 2. Point to the Exit menu item and click. The StampBase for Windows order form will appear if you are using a review copy. Keyboard 1. Press ALT, F. 2. Press X. The StampBase for Windows order form will appear if you are using a review copy. 6 Working with the Menu Bar Select a Menu: Mouse * Point to the name of the menu item on the menu bar and click to open the menu. Keyboard * Press ALT and the underlined letter of the menu item you want. Cancel a Menu: Mouse * Click the menu name or any where outside the menu. Keyboard * Press ALT to cancel the menu and move back to the application workspace. Press ESC to cancel the menu but remain on the menu bar so you can select another menu. Selecting Menu Commands Choose an Item from a Selected Menu: Mouse * Point to the menu item and click. Keyboard * Type the underlined letter in the item name. Using StampBase's Control Menu Open StampBase's Control Menu: Mouse * Point to the Control Menu box in the upper-left corner of the window and click. Do not double-click or you will close the window. Keyboard * Press ALT and SPACEBAR. Control Menu Commands: Command Action Restore Restores the window to its size before it was enlarged or shrunk to an icon. Move Allows window to be moved to another position of the screen. 7 Size Allows you to change the size of the window. Minimize Shrinks the window to an icon. Maximize Enlarges the window to full screen. Close Closes window and exits from StampBase. Switch To... Starts Task List, which lets you switch among running applications. Screen Color: The Windows Control Panel can change the background color of each StampBase screen. The color of text, data entry fields and report screens cannot be changed. 8 CHAPTER 3 - BUILDING A DATABASE Opening a Database File StampBase allows you to create one large database or several small database files for your stamp collection. See Chapter 2 to start StampBase. Create a Database File: Mouse 1. Point to File on the menu bar and click to open the menu. 2. Point to the New File menu item and click. The File Open dialog box will appear. 3. Enter the file name to be created. The file name must have eight or fewer characters. The current drive and path is displayed to the right of the file name entry box. StampBase will add the file extension .DAT for you. (Example: Stamp.Dat) Change the drive - a. Point to the Drive List box arrow located at the bottom of the window and click. A list of the available drives will appear. b. Point to the appropriate drive and click. The new drive will appear to the left of the file name box. Change the directory - a. Point to the current drive in the Directory List box and double-click. b. Point to the new directory and double-click. The drive and new directory will appear to the right of the file name text box. 4. Point to the OK button and click to create the file entered in #3. The File Open dialog box will disappear when a valid file name is entered. Cancel your selection without creating a file by pointing to the Cancel button and clicking. Keyboard 1. Press ALT, F to open the menu. 2. Press N. The File Open dialog box will appear. 9 3. Enter the file name to be created. The file name must have eight or less characters. The current drive and path is displayed to the right of the file name entry box. StampBase will add the extension .DAT for you. (Example: Stamp.Dat) Change the drive - a. Press TAB to highlight the Drive List box located at the bottom of the window. b. Press the direction arrow key to open the Drive List box. c. Press the direction arrow key(s) to highlight a new drive and press ENTER. Change the directory - a. Press TAB to highlight the Directory List box. b. Press the direction arrow key(s) to highlight the new directory and press ENTER. The drive and new directory will appear to the right of the file name text box. 4. Press TAB to highlight the OK button and press ENTER to create the file entered in #3. The File Open dialog box will disappear when a valid file name is entered. Cancel your selection without creating a file by pressing TAB to highlight the Cancel button and pressing ENTER. Open an Existing Database File: Mouse 1. Point to File on the menu bar and click to open the menu. 2. Point to the Open menu item and click. The File Open dialog box will appear. Change the drive - a. Point to the Drive List box arrow located at the bottom of the window and click. A list of the available drives will appear. b. Point to the appropriate drive and click. The new drive will appear to the left of the file name box. Change the directory - a. Point to the current drive in the Directory List box and double-click. 10 b. Point to the new directory and double-click. The drive and new directory will appear to the right of the file name text box. 3. Point to the file listed in file list box and double-click. The database file will now open and the File Open dialog box will disappear. Keyboard 1. Press ALT, F to open the menu. 2. Press O. The File Open dialog box will appear. Change the drive - a. Press TAB to highlight the Drive List box located at the bottom of the window. b. Press the direction arrow key to open the Drive List box. c. Press the direction arrow key(s) to highlight a new drive and press ENTER. Change the directory - a. Press TAB to highlight the Directory List box. b. Press the direction arrow key(s) to highlight the new directory and press ENTER. The drive and new directory will appear to the right of the file name text box. 3. Press TAB until the first item in the file list box is highlighted. 4. Press the direction arrow key(s) to highlight the file to open and press ENTER. The database file will open. The File Open dialog box will disappear. Close a Database File: Mouse 1. Point to File on the menu bar and click to open the menu. 2. Point to the Close menu item and click. Keyboard 1. Press ALT, F to open the menu. 2. Press C. 11 Adding Records Mouse 1. Point to Records on the menu bar and click to open the menu. 2. Point to the Update menu item and click. The Data Entry and Edit screen will appear if you have already opened a database file. The Status Bar will display the number of records in the database. A Menu dialog box will appear if a file is not open. Point to the OK button and click. The dialog box will disappear. See the instructions for Opening a Database File. Keyboard 1. Press ALT, R to open the menu. 2. Press ENTER. The Data Entry and Edit screen will appear if you have already opened a database file. The Status Bar will display the number of records in the database. A Menu dialog box will appear if a file is not open. Press ENTER. The dialog box will disappear. See the instructions for Opening a Database File. The following list are the data entry fields for each record stored in the database: Length Field Description (Characters) Format Country * Issuing stamp 25 Text Catalog No. * Catalog number 10 Alpha/Numeric Category * Type 20 Text Issue Year * Year issued 8 Numeric Description Catalog descrip. 35 Text Condition * Unused-Used 6 Text Grade * Condition 10 Text Purchase Date * Date purchased 8 MM/DD/YY Cost * Purchase price 8 $0-$99,999.00 Market Value * Catalog value 8 $0-$99,999.00 Notes Remarks 100 Text * Fields used to sort and query the database. StampBase removes empty spaces from each field when the record is written to the data file (.dat). This feature saves disk space. The index file (.idx) does not have this feature. Your index file may actually be larger than your data file. 12 Enter Data: Data entered does not become part of a field until the cursor is moved to another field by pressing TAB, pointing to a field and clicking or pressing SHIFT, TAB. Press TAB to move the cursor forward from field to field and button to button. Press SHIFT, TAB to move backward. A mouse is used to move around the screen by pointing to a field and clicking once. Within each field use the direction, BACKSPACE, DEL and INS keys to edit. The program does not require fields to be changed when the data from the previous record is the same as the current record you are entering. Press TAB to skip to the next field without changing information in the current field. Each data entry field has built-in edit checking. Information is verified as valid when entered. For example, you cannot enter alpha characters in the Cost field. A Data Entry Error dialog box will appear if an invalid entry is made. Press ENTER to remove the dialog box. StampBase may insert one or more zeroes in the catalog number you enter. The program does this to insure this field will sort properly. For example, the catalog number 235 will become 0235. If the zero is not added, the catalog number 1257 will be listed before 235 because "1" is less than "2". Each stamp's purchase date must be entered in the format MM/DD/YY. StampBase may insert zeroes in the date to insure the field will sort properly. For example, a date entered as 1/1/92 will be changed to 01/01/92 by the program after you press TAB. Category, Condition and Grade Fields ------------------------------------ Type an entry in these fields or select from the pull-down list box. Mouse 1. Point to the arrow on the right side of the field and click. A box with a list of possible selections will open. 2. Point to a selection and click. 3. Press TAB or point to the next field and click to save your selection. Keyboard 1. Press the UP or DOWN arrow key(s) to display a list of possible selections. 2. Press the arrow key(s) to highlight a selection. 3. Press TAB to save your selection and move to the next field. 13 Annual Rate Of Return --------------------- This field displays the increased/(decreased) value of each stamp as an annual percentage rate. The rate is based on the length of time you have owned the stamp. The field is calculated each time a record is displayed on the screen. You cannot edit this field. This field is for display only and is not saved in the database. Data Entry and Edit Command Buttons: The command buttons at the top of the screen can be activated by pointing to a button and clicking or pressing ALT and the key for the underlined letter except the query buttons (<, <=, =, => and >). Also, TAB can be used to move the highlight to a button and pressing ENTER to activate that button. Save a Record: Mouse * Point to the Add button and click. Keyboard * Press ALT, A. This will save the record now displayed on the screen in memory. The cursor will then move to the Country field where you begin entering the next record. The Status Bar will display an updated number of records in the database. New records are saved to the hard drive after every 10 records and when you exit from the Data Entry and Edit screen. Change fields any time before selecting the Add button. See Editing Records to change a record after adding it to the database. Editing Records Use the Data Entry and Edit screen to edit records stored in your database. Find a Record: StampBase provides query features to find records. A query is done by using an exact match (=) or an approximate search (<, <=, => or >). Selecting (>) or (=>) when all fields are empty will cause StampBase to display records in sorted order by country. StampBase will search on multiple fields. Queries are not case sensitive. The program ignores the order search criteria is entered in the query fields. StampBase creates a query by selecting criteria in the following order: country, catalog number, category, issue year, condition, grade, purchase date, cost and market value. Empty fields are ignored. 14 1. Enter the search criteria in the appropriate query field. 2. Select a query button (<) LESS THAN, (<=) LESS THAN EQUAL TO, (=) EQUAL TO, (=>) GREATER THAN EQUAL TO or (>) GREATER THAN and click or press ENTER. StampBase will now search the database using the criteria you specified. StampBase will display in the Data Entry and Edit screen the first record meeting the criteria. All records are available for examination after a successful query. The Data Entry Error dialog box will appear if a record is not found. Press ENTER to clear the dialog box from the screen. 3. Use the Next button to move forward through the records the query found. Use the Previous button to move backward. Mouse * Point to the Next or Previous buttons and click to display more records on the screen. Keyboard * Press ALT, N (Next) or P (Previous) to display more records on the screen. You also can press TAB to highlight the Next or Previous buttons and press ENTER. When you reach the first or last record in the database, a message will appear in the Status Bar. Change a Record: Use the Change button to save changes made to the record now displayed in the Data Entry and Edit screen. After editing the record do the following to save the change(s): 1. Point to the Change button and click or press ALT, C. The Edit Record dialog box will appear requesting verification to save the change(s). 2. Point to the YES button and click or press ENTER to save the change(s). Point to the NO button and click or press TAB to highlight the NO button and press ENTER to cancel the change(s). Changes are saved to disk when you exit from the Data Entry and Edit screen if YES was selected. Delete a Record: Use the Delete button to delete the record now displayed in the Data Entry and Edit screen. 15 1. Point to the Delete button and click or press ALT, D. An Edit Record dialog box will appear requesting verification. 2. Point to the YES button and click or press ENTER to delete the record. All fields will be cleared. Point to the NO button and click or press ALT, N to cancel Delete. The Status Bar will display an updated number of records in the database if YES was selected. When a record is deleted, the disk space used by the record is marked for re-use. The file size will not decrease. The next record added to the database will be stored in the first area occupied by a deleted record. This feature eliminates the need to pack the database. Clear Data Entry Fields: The Clear button will remove information entered in the data entry fields. Using the Clear button will not affect information already stored in memory or the hard drive. Note: The Clear button must be used to erase a query before a new query is created. Point to the Clear button and click or press ALT, L to clear the screen. Print a Record: Use the Print button to print a hard copy of the record displayed in the Data Entry and Edit screen. Mouse 1. Point to the Print button and click. A print dialog box will appear. 2. Point to the OK button to print the record. The dialog box will disappear and the record will be printed. Point to the Cancel button and click to cancel printing the record. Keyboard 1. Press ALT, R. A print dialog box will appear. 2. Press TAB to highlight the OK button and press ENTER. The dialog box will disappear and the record will be printed. Press TAB to highlight the Cancel button and click to cancel printing the record. Print Features -------------- 1. Print Quality - change the printer resolution. 16 2. Copies - specify how many copies of the record to print. 3. Collate - Copies are collated when more than one copy is printed and the report has more than one page. The Setup and Help buttons do not work in this version. Exit the Data Entry and Edit Screen: Point to the Exit button and click or press ALT, X to leave the Data Entry and Edit screen. Exiting from the Data Entry and Edit screen will save all additions, changes and deletions made to the database. StampBase updates the database index file when records are added, changed or deleted. 17 CHAPTER 4 - REPORTS Types of Reports StampBase can generate various reports that can be printed or displayed on your computer screen. The Stamp Inventory List will list the records in sorted order. The Stamp Analysis Report will show statistical information about your coin collection database. Reports are setup to print on an 80 column printer. StampBase provides query features to find records. A query is made by using an exact match (=) or an approximate search (=> or >). StampBase will search on multiple fields. Selecting (>) or (=>) when all fields are empty will cause StampBase to display records in sorted order by country, catalog number, condition, grade, purchase date, cost and market value. Stamp Inventory List Display Report Mouse 1. Point to Reports on the menu bar and click to open the menu. The report screen will appear if a database file is open. A Menu dialog box will appear if a file is not open. Point to the OK button and click. The dialog box will disappear. See instructions for opening a database file. 2. Point to the List Records menu item and click. The Inventory List screen will appear. 3. Enter your search criteria in the appropriate query field. Query fields are located below the command buttons. Query fields have the same edit features as the data entry fields in the Data Entry and Edit screen. StampBase will search on multiple fields. Queries are not case sensitive. The program ignores the order search criteria is entered in the query fields. StampBase creates a query by selecting criteria from fields left to right. Empty fields are ignored. Query fields are temporarily disabled after criteria is entered and the cursor is moved to the next field. Query field entries can only be changed by canceling the query by selecting the Clear button, then re-entering the entire query. 18 4. Point to the appropriate query button (=) EQUAL TO, (=>) GREATER THAN EQUAL TO or (>) GREATER THAN and click. The Screen and Printer buttons will become visible if a record(s) is found. A Stamp Inventory dialog box will appear if no records are found. Point to the OK button and click. The dialog box will disappear. 5. Point to the Screen button and click to display record(s) found. All or some records found will be displayed on the screen. A maximum of 18 records can be displayed on the screen at once. Scroll through the records by pointing to a Scroll button and clicking. 6. Point to the left and right scroll bar arrows at the bottom of the screen to display more columns of information. The following buttons are used to scroll through the database: Home - Scrolls to first record. Next - Scrolls up one record. Previous - Scrolls down one record. PgUp - Scrolls up one screen. PgDn - Scrolls down one screen. End - Scrolls to last record. Keyboard 1. Press ALT, E to open the Report menu. The report screen will appear if a database file is open. A Menu dialog box will appear if a file is not open. Press ENTER.The dialog box will disappear. See the instructions for opening a database file. 2. Press ENTER. The Inventory List screen will appear. 3. Enter your search criteria in the appropriate query field. Query fields are located below the command buttons. Query fields have the same edit features as the data entry fields in the Data Entry and Edit screen. StampBase will search on multiple fields. Queries are not case sensitive. The program ignores the order search criteria is entered in the query fields. StampBase creates a query by selecting criteria from fields left to right. Empty fields are ignored. Query fields are temporarily disabled after criteria is entered and the cursor is moved to the next field. Query field entries can only be changed by canceling the query by selecting the Clear button, then re-entering the entire query. 19 4. Press TAB to highlight the appropriate query button (=) EQUAL TO, (>) GREATER THAN or (=>) GREATER THAN EQUAL TO and press ENTER. The Screen and Printer buttons will become visible if a record(s) is found. A Stamp Inventory dialog box will appear if no records are found. Press ENTER and the dialog box will disappear. 5. Press ALT, S to display record(s) found. All or some records found will be displayed on the screen. A maximum of 18 records can be displayed on the screen at once. Scroll through the records by highlighting a Scroll button and pressing ENTER. 6. TAB to the area where records are displayed. Use the direction arrow key(s) to display more columns of information. The following methods can be used to scroll through the database: 1. Press TAB to highlight a Scroll button and press ENTER. 2. Press ALT and letter underlined on the Scroll button. (Example: ALT, E for the End button) Clear Screen: The Cancel button will remove records and information from the query fields. Note: The Cancel button must be used to erase a query before a new query is created. Point to the Cancel button and click or press ALT, C to clear the screen. Print Report Follow the same procedure for displaying records on the screen except click or press the Printer button. Mouse 1. Point to the Print button and click. A print dialog box will appear. 2. Point to the OK button to print the report. The dialog box will disappear and the report will be printed. Point to the Cancel button and click to cancel printing the report. Keyboard 1. Press ALT, R. A print dialog box will appear. 2. Press TAB to highlight the OK button and press ENTER. The dialog box will disappear and the report will be printed. Press TAB to highlight the Cancel button and click to cancel printing the report. 20 Print Features 1. Print Quality - change the printer resolution. 2. Copies - specify how many copies of the report to print. 3. Collate - Copies are collated when more than one copy is printed and the report has more than one page. The Setup and Help buttons do not work in this version. Exit List Records: Point to the Exit button or press ALT, X to leave the Coin Inventory List screen. Collection Analysis Report Display Report Mouse 1. Point to Reports on the menu bar and click to open the menu. A Menu dialog box will appear if a file is not open. Point to the OK button and click. The dialog box will disappear. See instructions for opening a database file. 2. Point to the Analysis menu item and click. The Inventory Analysis screen will appear. 3. Enter your search criteria in the appropriate query field. Query fields are located below the command buttons. Query fields have the same edit features as the data entry fields in the Data Entry and Edit screen. StampBase will search on multiple fields. Queries are not case sensitive. The program ignores the order search criteria is entered in the query fields. StampBase creates a query by selecting criteria from fields left to right. Empty fields are ignored. Query fields are temporarily disabled after criteria is entered and the cursor is moved to the next field. Query field entries can only be changed by canceling the query by selecting the Clear button, then re-entering the entire query. 21 4. Point to the appropriate query button (=) EQUAL TO, (>) GREATER THAN or (=>) GREATER THAN EQUAL TO and click. The Screen and Printer buttons will become visible if a record(s) is found. An Analysis dialog box will appear if no records are found. Point to the OK button and click. The dialog box will disappear. 5. Point to the Screen button and click to display the report if record(s) is found. Keyboard 1. Press ALT, E to open the Records menu. 2. Press A. The Inventory Analysis screen will appear. A Menu dialog box will appear if a file is not open. Press ENTER. The dialog box will disappear. See instructions for opening a database file. 3. Enter your search criteria in the appropriate query field. Query fields are located below the command buttons. Query fields have the same edit features as the data entry fields in the Data Entry and Edit screen. StampBase will search on multiple fields. Queries are not case sensitive. The program ignores the order search criteria is entered in the query fields. StampBase creates a query by selecting criteria from fields left to right. Empty fields are ignored. Query fields are temporarily disabled after criteria is entered and the cursor is moved to the next field. Query field entries can only be changed by canceling the query by selecting the Clear button, then re-entering the entire query. 4. Press TAB to highlight the appropriate query button (=) EQUAL TO, (>) GREATER THAN or (=>) GREATER THAN EQUAL TO and press ENTER. The Screen and Printer buttons will become visible if a record(s) is found. A Collection Analysis dialog box will appear if no records are found. Press ENTER and the dialog box will disappear. 5. Press ALT, S to display the report if record(s) is found. Clear Screen: The Cancel button will remove records and information from the query fields. Note: The Cancel button must be used to erase a query before a new query is created. Point to the Cancel button and click or press ALT, C to clear the screen. 22 Print Report Follow the same procedure for displaying records on the screen except click or press the Printer button. Mouse 1. Point to the Print button and click. A print dialog box will appear. 2. Point to the OK button to print the report. The dialog box will disappear and the report will be printed. Point to the Cancel button and click to cancel printing the report. Keyboard 1. Press ALT, R. A print dialog box will appear. 2. Press TAB to highlight the OK button and press ENTER. The dialog box will disappear and the report will be printed. Press TAB to highlight the Cancel button and click to cancel printing the report. Print Features -------------- 1. Print Quality - change the printer resolution. 2. Copies - specify how many copies of the report to print. 3. Collate - Copies are collated when more than one copy is printed and the report has more than one page. The Setup and Help buttons do not work in this version. Exit Collection Analysis Report: Point to the Exit button or press ALT, X to leave the Stamp Inventory Analysis screen. 23 CHAPTER 5 - TECHNICAL SUPPORT We have tried to design StampBase to be easy to use. Still, we will be happy to help if you encounter a problem. Contact us by one of the following methods: Telephone (608) 273-2739 Probably the best way to solve a problem. It is easier to provide help when we can speak with you directly. Call us during the following times: Monday - Friday 7 - 9 PM Saturday 9 AM - 4 PM All times are Central Standard Time. Please try to be in front of your computer with the program operating. Diagnosing a software problem is difficult if you are not at the computer. CompuServe Contact person: Mark Hetzel ID number: 71371,731 Write Send correspondence to: Changing Seasons Software 4466 Sentinel Pass Madison, WI 53711 Any comments or suggestions you have about StampBase for Windows would be appreciated. 24